The Hidden Power of Great Venue Sourcing
When it comes to meetings and events, the right venue is more than a backdrop — it’s the foundation for everything that follows. The right space inspires connection, supports your agenda, and elevates your brand. But finding it? That can take hours of research, endless outreach, and a whole lot of second-guessing.
That’s where McAteer Meeting Management’s (M3) venue sourcing expertise comes in. We take the guesswork out of choosing a destination and location so your team can focus on the bigger picture — the purpose behind the event itself.
Our Approach: Strategic, Streamlined, and Smart
At M3, we don’t just pull a list of hotels. We start by understanding your goals, audience, and priorities — from accessibility and aesthetics to budget and brand fit. Then we do the legwork:
Crafting detailed RFPs that speak the hotel’s language
Leveraging our industry relationships to uncover value-adds and concessions
Comparing proposals apples-to-apples so you can make informed decisions
Our process blends data with instinct — a balance of corporate strategy and boutique creativity that ensures every option aligns with your vision.
Beyond the Space: Experience Is Everything
A beautiful ballroom doesn’t guarantee a great experience. We evaluate flow, functionality, and logistics — how attendees will move through the space, where breakout sessions make the most sense, and how natural light, acoustics, and design enhance engagement.
We’ve sourced everything from historic palaces in Lisbon to seaside resorts in Aruba, and each time, our focus remains the same: making the experience Effortless, By Design.
Proven Results: From Concepts to Celebrations
When one of our nonprofit clients needed to host a board retreat on a strict budget, M3 negotiated with regional properties to stretch every dollar without sacrificing impact. Another client’s incentive trip to Portugal required ocean-view accommodations, smooth transfers, and memorable moments — and we delivered it all through precise venue selection and coordination.
Because great sourcing isn’t about finding a space. It’s about finding the right space for your story.
Let’s Find Your Perfect Fit
Whether you’re planning a board retreat, incentive trip, or multi-day conference, the right venue is the first step to success. Let M3 handle the research, outreach, and negotiation — and reveal options you didn’t even know were possible.
Discover more about our Venue Sourcing services
Cheers,
Kelly